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Give Life NY 5K Run/Walk

Sunday, October 19, 2025 East Meadow, NY 11554 US Directions

Anywhere I am needed!

At least 3 more volunteers needed.

Details

You will be assigned a position that is needed. It could include any of the listed assignments. PLEASE CHECK IN WITH the Volunteer Coordinator AT THE FIELDHOUSE IN EISENHOWER PARK BY 7:45am.
(Thanks for your flexibility!!!)

Number pick-up- RUNNING the race Medium Priority

At least 2 more volunteers needed.

Details

Number pick-up volunteers will work during pre-race hours. You will look up bib #'s on a list provided and had out to the participant. You will make sure that they check their personal information on the bib and report and inaccurate information to the Registration Captain.

General Registration Area Volunteers will direct participants into the registration area- pointing out number pick-up for pre-registrants and day of race registration for those looking to register
CHOOSE THIS OPTION IF YOU PLAN TO RUN THE RACE

Number Pick-up-Not Running the race

At least 2 more volunteers needed.

Details

Number pick-up volunteers will work during pre-race hours. You will look up bib #'s on a list provided and had out to the participant. You will make sure that they check their personal information on the bib and report and inaccurate information to the Registration Captain.

General Registration Area Volunteers will direct participants into the registration area- pointing out number pick-up for pre-registrants and day of race registration for those looking to register
CHOOSE THIS OPTION IF YOU ARE NOT RUNNING THE RACE

Day of Race Registration

At least 1 more volunteer needed.

Details

Day of Race Registration-
Day of race participants will register via their smart phone using a QR code that will be provided.
Their bib number will appear in the confirmation email that they will receive immediately

Day of Race Registration- not running the event

At least 2 more volunteers needed.

Details

Day of Race Registration-
Day of race participants will register via their smart phone using a QR code that will be provided.
Their bib number will appear in the confirmation email that they will receive immediately

Direct into the Registration area

At least 1 more volunteer needed.

Race Amenities (shirts) Medium Priority

At least 4 more volunteers needed.

Details

Race Amenity volunteers will hand out t-shirts or other race give-aways to participants. You will make sure to mark the back of the participants bib number with an "X" to indicate that they picked up their amenity.

Refreshments Medium Priority

At least 6 more volunteers needed.

Details

Refreshment volunteers will work under the direction of the Refreshment Captain. You will unpack and display refreshments prior to the race finish or hand out Grab and Go bags (whichever is being used at the event)

As participants come through the refreshment area, you will manage the distribution of items to each participant to ensure that all participants have a chance to get post- race refreshments,

Course Guide High Priority

At least 17 more volunteers needed.

Details

You will be assigned to a spot on the race course. Once you check in I’ll give you your specific assignment. You’ll need to make sure you are in your spot 15-20 min prior to race start
We will have a Trail Walker letting know when you are finished.

Water Stop

At least 10 more volunteers needed.

Details

You will be staffing one of the water stops on the course . There will be gallons of water that you will use to fill up cups. Make sure the table is full before the participants come through.

Once the race starts you will either be filling the cups up as they are used or handing them out to the runners. The trail walker will come by to let you know that the last participant ahs passed through.

You will clean up the cups using the garbage bags supplied.

Lead Bike

At least 1 more volunteer needed.

Details

You will either:
* lead the race and have participants follow you along the course
* ride near a wheelchair participant to ensure their safety
* ride along the course to maintain the safety of the course and the particpants


(Lead Bike Experience preferred)

Finish Line

At least 1 more volunteer needed.

Details

Direct runners to head to the refreshment area.

Trail Walker

At least 1 more volunteer needed.

Details

The Trail Walker walks behind the last participant and lets the volunteers know that they are done with their assignment.

Number pick-up at Sayville Running Company on October 17 from 12-5

At least 1 more volunteer needed.

Details

Give out bibs to registrants.
Assist those wanting to register using a QR code for their phone

Location

Sayville Running Company
35 Overton Street, Sayville

Hand out medals at finish line- fun run and 5k

At least 2 more volunteers needed.

Fun run course guide

At least 2 more volunteers needed.

Set up and watch Awards

At least 1 more volunteer needed.

Details

You will be responsible for setting up the award prior to the race start and sit with them until the start of the award ceremony

Finish Line and Course photographers

At least 2 more volunteers needed.

Details

Take photos at the finish line using the camera that will be provided.

Course captain

At least 1 more volunteer needed.

Details

Give volunteers their location on the course and an emergency contact card. Also let them know that the trail walker will let them know when they are done

Help hand out awards at award ceremony

At least 1 more volunteer needed.

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